Loading an existing report

1.

Select Operations > Load existing report.

2.

In the Report name field, enter the name of an existing report or select Name functions > List selections to select from a list of available reports.

You can display the creation and last modification dates for these reports by selecting List > Toggle view. To redisplay the report names without dates, select Toggle view again.

3.

Exit the window.

When the report is loaded, its name and width are displayed in the lower right corner of the screen. To have a report loaded means that you have exclusive control of modifying that report. You can edit any of the files to read, fields to create, fields to print, selection criteria, sort fields, headers/footers, and so forth that were designated when the report was created. If you change any of these items, you’ll be asked if you want to save your changes when you exit the report.

Viewing a report that’s in use

If you try to load a report that’s already in use, you are prompted

Report in use. Do you want to load the report anyway?

Do one of the following:

• If you don’t want to load the report, press Enter.
• If you do want to load the report in read-only mode, select Yes. The letter “<R>” (in brackets) is appended to the report name and width displayed in the lower right corner of the screen. For example, if your report is called SALES, it may look like this:

SALES (50 wide)<R>

Loading a report in read-only mode enables you to edit any of the files to read, fields to create, fields to print, selection criteria, sort fields, and so forth and then display or print the report, without actually affecting the report definition.

If you’ve modified the report and you want to save your changes, you can do so under a different report name. Select Operations > Save report. The current name will display. Change it and press Enter.